New Work Smart: 7 Reasons for Smart Office Solutions | VS

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New Work Smart: 7 Reasons for Smart Office Solutions | VS

Example of a smart office: illustration of a modern and bright office with ergonomic chairs and tables by VS and a screen

How does Smart New Work work?

Organising New Work efficiently and successfully is presenting many challenges to companies. Smart Office technologies are doing a good job there. Seven reasons for a networked office.

Digitisation is increasingly changing the understanding of work, forms of work and therefore also office design. “New Work” has long ceased to be a buzzword, and in many places has become part of everyday office life. Flexible working, fluid teams, desk sharing are making new demands of office and work organisation. The “Smart Office” creates the digital framework conditions for it. However, using software and apps, a well networked office implements far more than just the demands of efficiently functioning everyday working life Smart Office technologies also support self-determined and meaningful working and thus the personal demands that employees make of their working environment nowadays.

People sitting at a table with laptops in front of them are chatting

Flexible Working – The New Normal

Since the pandemic, working from home has become established all over the world and allowed the limits between work and home life to become blurred. On average, full-time employees work 1.4 days per week at home. In France, the equivalent figures is 1.3 days, 1.6 days in the USA and 1.1 in Japan. This, in turn, means that on an average day three times as much space is unused in German offices than before the pandemic. According to an ifo study, the figure for 2019 was 4.6 percent, in 2023 it is as much as 12.3 percent. Unused office space is expensive.

Working in Germany

1,4

Days per week that full-time employees work from home on average

4,6

Percent of unused office space before the pandemic

12,3

Percent of unused office space after the pandemic

TriUnion standing tables, height-adjustable Hokkis and other VS furniture in a lounge area

Smart Office – Teamplayer für die Zukunft

This mix of costs, organisation required and increased demands from employees provides good reasons for companies to revise their traditional working environments and forms. In the past, it was the building per se that was used to define how well people worked in an office. Now – accelerated by the pandemic and a shortage of skilled staff – the focus is on people. How do employees use their spaces? And how can optimally networked people, space and infrastructure achieve the best possible results in satisfied teams? Smart Office technologies provide convincing answers to this.

 
A display outside the door of a meeting room for convenient and easy room booking

Increasing Efficiency

Smart Office technology automates many tasks that previously had to be done in consultation, manually or by the head office. Employees can act more independently in accordance with the requirements of their jobs. For example, this includes booking workstations or meeting rooms, coupled with individual catering orders.

 
The New Work concept implemented with furniture from VS: panto office chairs, screens and height-adjustable desks.

Personalisation

Using an app, employees can control important working parameters, such as temperature, light, blinds so that they meet their current needs. For lighting in particular, it must be ensured that it is possible to work with displays, paper, or whiteboards.

 
Visitors can register and obtain information at an interactive display next to a reception desk.

Flexibility

Smart Office technologies allow optimum flexibility in the everyday working routine. Scheduling, project management, keyless access management and independent check-in for visitors - the app can be used for such time-consuming tasks. Employees can work with fewer disruptions and therefore more efficiently.

 
A modern office with a focus on health promotion, for example thanks to ergonomic seating

Health Promotion

Intelligent software simplifies ergonomics at the workplace. Height-adjustable desks and chairs can be moved to the saved height. Depending on the setting, the smart technology reminds of regular sitting and screen breaks or to drink enough fluid, thus also promoting the employees’ health and well-being. In future, this will play an increasingly significant role for companies’ success.

 
SmartOffice lobby with lockers eddy-Lockin and room booking on interactive displays by VS

Digital Signage

Displays in the building can be filled with very varied content using the smart software. Current company news, employee information or a personal welcome greeting to a client in the building - this is how new means internal communication are developed.

 
A woman sitting on the LowBack Sofa by VS is working on her laptop

Investment for the Future

Smart Office technology is part of the digital transformation. Companies that invest in intelligent office technology position themselves as forward-looking and competitive and increase their attractiveness to the employees of the future.

 
The eddy-Lockin locker by VS for valuables and the eddy tool bag.

Sustainability

Companies can reduce costs and achieve energy-saving work with the smarter use of office space, meeting rooms and technology. The sustainability of a company's actions will be an ever more important identification factor for employees.

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